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Showing posts with label Metcalf. Show all posts
Showing posts with label Metcalf. Show all posts
Wednesday, June 5, 2019
Saturday, February 26, 2011
Heather Pointe Board Meeting
The Heather Pointe board met with Metcalf Realty, February 18, 2011, 9:30 a.m. at the Metcalf office. In attendance were HOA President Liz Reiff, Secretary Sylvia McClain, Sabrina Gaddy, Metcalf Property Manager, and Lisa Herron, Metcalf Accounts Receivable.
The basis of the meeting was for Heather Pointe HOA and Metcalf Realty to have a face-to-face conference on the status of the Heather Pointe community, its finances and its future. Without adequate finances continuation of grounds maintenance, streetlights, liability insurance, back flow testing and other requirements will have to be curbed or stopped. Reference was made to the streetlights blackout two years ago caused by delinquent homeowner dues. The backflow testing for 2010 exceeded the amount from previous years. Sylvia McClain will research finding another certified company to do the test for the fall of 2011 since the test must be done yearly and results submitted to the Birmingham Water Works.
Discussion included strategies to collect outstanding dues debts from delinquent homeowners and foreclosed homes. Several homes have been either foreclosed or are in bankruptcy. Foreclosed homes will have dues paid by the banks that have seized them. Bankruptcy homes will not have dues fulfilled until after the home is sold which could possibly take years.
One home has been sold with the new owners closing in February 2011.
A grace period has been extended for this year to homeowners who pay their dues in full by February 24, 2011. Since this date encompasses the original due date accounting cycle, the HOA board decided to extend this courtesy to residents. A late fee will be applied to all payments received after this date.
Liens will be removed from properties whose owners’ accounts are no longer in arrears. Liens will be inspected each month with findings reported to the HOA President.
The meeting was dismissed at approximately 10:50a.m.
The basis of the meeting was for Heather Pointe HOA and Metcalf Realty to have a face-to-face conference on the status of the Heather Pointe community, its finances and its future. Without adequate finances continuation of grounds maintenance, streetlights, liability insurance, back flow testing and other requirements will have to be curbed or stopped. Reference was made to the streetlights blackout two years ago caused by delinquent homeowner dues. The backflow testing for 2010 exceeded the amount from previous years. Sylvia McClain will research finding another certified company to do the test for the fall of 2011 since the test must be done yearly and results submitted to the Birmingham Water Works.
Discussion included strategies to collect outstanding dues debts from delinquent homeowners and foreclosed homes. Several homes have been either foreclosed or are in bankruptcy. Foreclosed homes will have dues paid by the banks that have seized them. Bankruptcy homes will not have dues fulfilled until after the home is sold which could possibly take years.
One home has been sold with the new owners closing in February 2011.
A grace period has been extended for this year to homeowners who pay their dues in full by February 24, 2011. Since this date encompasses the original due date accounting cycle, the HOA board decided to extend this courtesy to residents. A late fee will be applied to all payments received after this date.
Liens will be removed from properties whose owners’ accounts are no longer in arrears. Liens will be inspected each month with findings reported to the HOA President.
The meeting was dismissed at approximately 10:50a.m.
Saturday, January 31, 2009
2009 Heather Pointe Homeowners Association
Dear Residents of Heather Pointe,
A Brief Update:
2009 New Board Members:
President - Elizabeth Reiff, Vice President - Gloria Vail, Secretary - April Bullock, Treasurer - Elaine Perry
Outcome of votes for Metcalf Realty, Inc to Manage our Covenants - 133 yes votes
Metcalf Realty, Inc is mailing out letter and the 2009 invoice statement.
Street Lights - work order per AL Power Co for Monday 2-2-09.
News Letter and Covenant to be delivered February 14, 2009.
I, Liz Reiff, would like to thank everyone in the community for their patience while we establish a working Board and relationship with Metcalf Realty, Inc. Please be aware of what is going on in your community and look out for each other. There has been many unwanted individuals in our neighborhood performing illegal activities to our homes. This needs to be stopped and one way to help prevent this is for all of us to become more vigilant. A suggestion has been made for all residents to turn their side flood lights on during the night to keep the dark part of our homes lit up to deter these unwanted individuals. Don't forget to turn them off in the day time!
Contact your President on heatherpointe@gmail.com.
Thank you,
Liz Reiff, President
A Brief Update:
2009 New Board Members:
President - Elizabeth Reiff, Vice President - Gloria Vail, Secretary - April Bullock, Treasurer - Elaine Perry
Outcome of votes for Metcalf Realty, Inc to Manage our Covenants - 133 yes votes
Metcalf Realty, Inc is mailing out letter and the 2009 invoice statement.
Street Lights - work order per AL Power Co for Monday 2-2-09.
News Letter and Covenant to be delivered February 14, 2009.
I, Liz Reiff, would like to thank everyone in the community for their patience while we establish a working Board and relationship with Metcalf Realty, Inc. Please be aware of what is going on in your community and look out for each other. There has been many unwanted individuals in our neighborhood performing illegal activities to our homes. This needs to be stopped and one way to help prevent this is for all of us to become more vigilant. A suggestion has been made for all residents to turn their side flood lights on during the night to keep the dark part of our homes lit up to deter these unwanted individuals. Don't forget to turn them off in the day time!
Contact your President on heatherpointe@gmail.com.
Thank you,
Liz Reiff, President
Friday, December 12, 2008
FAQ about Voting for Professional Management of Heather Point
Q: What do we get for the increase in dues?
A: Currently there are two issues the neighborhood is having. The first is the lack of board members for 2009 and the second is paying out bills. The management company would help with both issues. The company would take over day to day issues such as collecting dues, paying bills and enforcing covenants. This will help in recruiting board members because then the only job the board members need to do is meet to discuss items and plant the front entrance. Those who have paid their dues, do not think this is a punishment to cover the cost of those who haven’t. Metcalf is a solution to the two issues discussed earlier.
Q: The letter said something about the HOA getting a loan?
A: Metcalf, since they would be collecting the dues, would loan us the money to immediately have the lights turned back on and would then simply repay themselves from the dues collected.
Q: Why such an increase?
A: Most of the increase is due to pay Metcalf ($90). The remaining increase is to give the HOA a cushion. Increases in electricity, and water bills as well as increases in liability insurance and property taxes. This will also give the HOA a cushion to have so that if there are still stubborn neighbors who haven’t paid, the HOA will still have some money in reserve to cover those months so that we don’t have the lights turned out again
Q: If we have no money in the HOA account, how were the letters mailed?
A: Metcalf sent the letters and return envelopes for the HOA at no cost.
Q: If approved, how long of a contract do we enter into?
A: That is up to the HOA board, and right now it looks like a one year contract, in which the 2009 board can review the job Metcalf has done and see if we need to continue service with them.
Q: How many votes are needed to pass?
A: HOA can only increase dues each year by 5%. Anything above that has to have a neighborhood vote, of which 66% or 2/3 of the neighborhood need to vote yes for the increase to take place. 196 homes = 129 homes needed to vote yes
Q: We don’t have amenities that constitute such an increase.
A: No, we don’t. However similar neighborhoods built by America Builder and DR Horton just like our neighborhood are paying around $160-180. They do not have amenities either. Management companies are successful in helping neighborhoods get on their feet and either become self managed HOA, or the association will keep the services they provide.
Q. What will happen if we vote against professional management?
A. There will be no HOA. Most likely people will begin to do whatever they want, causing the community to become aesthetically displeasing and in turn property values will decline.
A: Currently there are two issues the neighborhood is having. The first is the lack of board members for 2009 and the second is paying out bills. The management company would help with both issues. The company would take over day to day issues such as collecting dues, paying bills and enforcing covenants. This will help in recruiting board members because then the only job the board members need to do is meet to discuss items and plant the front entrance. Those who have paid their dues, do not think this is a punishment to cover the cost of those who haven’t. Metcalf is a solution to the two issues discussed earlier.
Q: The letter said something about the HOA getting a loan?
A: Metcalf, since they would be collecting the dues, would loan us the money to immediately have the lights turned back on and would then simply repay themselves from the dues collected.
Q: Why such an increase?
A: Most of the increase is due to pay Metcalf ($90). The remaining increase is to give the HOA a cushion. Increases in electricity, and water bills as well as increases in liability insurance and property taxes. This will also give the HOA a cushion to have so that if there are still stubborn neighbors who haven’t paid, the HOA will still have some money in reserve to cover those months so that we don’t have the lights turned out again
Q: If we have no money in the HOA account, how were the letters mailed?
A: Metcalf sent the letters and return envelopes for the HOA at no cost.
Q: If approved, how long of a contract do we enter into?
A: That is up to the HOA board, and right now it looks like a one year contract, in which the 2009 board can review the job Metcalf has done and see if we need to continue service with them.
Q: How many votes are needed to pass?
A: HOA can only increase dues each year by 5%. Anything above that has to have a neighborhood vote, of which 66% or 2/3 of the neighborhood need to vote yes for the increase to take place. 196 homes = 129 homes needed to vote yes
Q: We don’t have amenities that constitute such an increase.
A: No, we don’t. However similar neighborhoods built by America Builder and DR Horton just like our neighborhood are paying around $160-180. They do not have amenities either. Management companies are successful in helping neighborhoods get on their feet and either become self managed HOA, or the association will keep the services they provide.
Q. What will happen if we vote against professional management?
A. There will be no HOA. Most likely people will begin to do whatever they want, causing the community to become aesthetically displeasing and in turn property values will decline.
Tuesday, November 25, 2008
HOA Management
By now you should have received a letter and ballot regarding the future of Heather Pointe (HP) .If the number of votes needed is secured, the present board will enter into a one year contract with Metcalf Realty. A one year contract is sought so as to determine the quality of service by the realty company.
The question has been asked, " How much increase would there be per year?"
As written in the Heather Pointe Covenant, dues can only be raised 5 % per year. Metcalf must also follow this percentage rule and can not increase the dues more than 5 % per year . In order to raise dues more than 5%, 66 2/3 of the families must vote yes. That is why you are receiving a letter and ballot because this is more than a 5% increase being asked for. It will be up to future board(s) as to whether they want to increase dues more than 5% and also if they wish to continue with Metcalf.
If you require further information you may contact:
Sabrina Gaddy
Metcalf Realty
879-2155 ext. 215
sabrina@metcalfrealtycoinc.com
or
Bob Lacey
Metcalf Realty
879-2155 ext. 207
No doubt there has been discussion with neighbors and friends but this is YOUR decision. I urge you to contact Metcalf Realty with any questions you may have. You need the facts and not hearsay. Whatever you decide please return the ballot. Your home investment future is at stake.
I have placed a copy of the ballot and letter on this post for reference. Click the picture to enlarge it.
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